REMINDER: SAM REGISTRATION CHANGES OCCURRING THIS MONTH

BACKGROUND: The U.S. General Services Administration (GSA) has taken action to address fraudulent activity in the System for Award Management (SAM). The measures GSA already put in place to help prevent improper activity in SAM include masking specific data elements in the entity registration even for authorized entity users; requiring “parent” approval of new registrations for their “child” entities; and requiring the formal appointment of the Entity Administrator by original, signed notarized letter.

Additional enhanced controls will be deployed at the end of June. These controls include implementing multi-factor authentication using Login.gov and notifying Entity Administrators when there is a change in the entity’s bank account information. As a result of these and other measures, GSA is modifying the current notarized letter review process in two phases.

WHAT IT MEANS FOR YOU:

Effective June 11, 2018: NOTARIZED LETTER REVIEW PROCESS CHANGE

– Entities who create or update their registration in SAM.gov to apply only for federal assistance opportunities such as grants, loans, and other financial assistance programs no longer need to have an approved Entity Administrator notarized letter on file before their registration is activated.

– Federal Assistance entities still must mail the original, signed copy of the notarized letter to the Federal Service Desk. Failure to do so within 30 days of activation may result in the registration no longer being active.

Effective June 29, 2018: NEW LOGIN PROCESS FOR SAM.GOV

– When you go to SAM.gov and log in, you will be asked to create a Login.gov user account. Your current SAM.gov username and password will no longer work.

– Before June 29th make sure you know the email address associated with your current SAM.gov user account.

– To create your new Login.gov user account you will need to:

                1. know the email address associated with your SAM.gov username and password

                2. have access to that email to receive a confirmation email from Login.gov, and

                3. have a working phone (cell phone or landline) to receive a security code from Login.gov.

For more information on these changes and details on what to fully expect with these changes, please visit GSA’s website, click here.  If you need assistance please contact your KatzAbosch representative or contact us.

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