GSA Released the Final Rule for Transactional Data Reporting

General Services Administration (GSA) posted the final rule to the Federal Register on June 23, 2016.  These actions represent the most significant changes to the Schedules in the past two decades.  The changes are intended to put greater emphasis on price analysis when negotiating prices with Schedule vendors allowing the buyer to consider offered prices for similar items or services.

With the new transactional data requirement coming into effect June 23, the agency has decided to do away with the burdensome requirements of disclosures and tracking required by Commercial Sales Practices format and the Price Reduction Clause.  Gone are the days where the government strives to secure the vendor’s most favored pricing.  Knowing that prices can vary significantly from vendor to vendor, this will allow for the government to ensure a vendor’s price is competitive relative to the other vendors selling the same product or services.

The new program is being implemented on a pilot basis to eight Schedules and will reach approximately 30% of the GSA, FSS contracts.  The following are included in the pilot program:

  • Schedule 03FAC, Facilities Maintenance and Management: All SINs
  • Schedule 51, Hardware Superstore: All Sins
  • Schedule 58 I, Professional Audio/Video, Telemetry/Tracking, Recording/Reproducing and Signal Data Solutions: All SINs
  • Schedule 72 Furnishings and Floor Coverings: All SINs
  • Schedule 73, Food Service, Hospitality, Cleaning Equipment and Supplies, Chemicals and Services: All SINs
  • Schedule 75 Office Products:  All SINs
  • Schedule 00CORP, The professional Services Schedule: Professional Engineering Services (PES) SINs
  • Schedule 70, General Purpose Information Technology Equipment, Software, and Services: SINs 132 8(Purchase of New Equipment); 132 32,132 33, and 132 34 (Software); and 132 54 and 132 55(Commercial Satellite Communications (COMSATCOM)).

Vendors will be required to report transactional data on a monthly basis within 30 calendar days after the last day of the month. Fee remittance will be made quarterly within 30 days after the quarters ending.

So what is transactional data?  Transactional data encompasses the historical details of the products or services delivered by the contractor during the period of performance of the task or delivery orders issued against a contract.  The Vendor will be required to report the following information electronically by utilizing the automated reporting system designated by GSA:

  1. Contract or Blanket Purchase Agreement (BPA) number
  2. Delivery/Task Order Number/Procurement Instrument Identifier(PIID)
  3. Non Federal Entity
  4. Description of deliverable
  5. Manufacturer name
  6. Manufacture part number
  7. Unit of Measure(each, hour, case, lot)
  8. Quantity of item sold
  9. Universal Product Code
  10. Price paid per unit
  11. Total price

GSA will post registration instructions and reporting procedures on the Vendor Support center Web site, https://vsc.gsa.gov.  Instructions will also be provided at the time of award or inclusion of this clause in contracts.

For additional information or assistance, please contact Terry Grant at tgrant@katzabosch.com or 410.307.6426.

Terry

This article was provided by Terry Grant, CPA, CCIFP, CCA

 

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